How to Keep Client Data Safe While Traveling

Traveling for business or working as a digital nomad offers freedom and flexibility. However, it also brings new risks to sensitive information. Public Wi-Fi, lost devices, and international regulations can all compromise your professional reputation if client data isn’t properly protected.

In this post, we’ll outline how to keep client data safe while traveling. We will cover practical IT measures you can take. These measures will help maintain trust and avoid costly breaches.

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1. Always Use a VPN on Public Wi-Fi

Cafés, airports, and hotels are hotspots for hackers. Without protection, your emails, files, and passwords can be intercepted. A Virtual Private Network (VPN) encrypts your data so outsiders can’t snoop on your online activity.

Pro tip: Choose a VPN service with servers worldwide for reliable connections while abroad.

See our related article: VPN vs. Free Wi-Fi: Why Paying for Security Is Worth It.

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2. Use Encrypted Cloud Backups

Traveling increases the chance of losing a laptop or smartphone. If your only copy of client data is on a lost device, the consequences can be disastrous.

A secure cloud backup system offers peace of mind even if your device is stolen. You can instantly recover files from another device. Look for solutions with:

• End-to-end encryption.
• Multi-device sync.
• Automatic daily backups.

STS offers Managed Cloud Backup Services to ensure your data is always safe, no matter where you work.

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3. Protect Devices From Physical Theft

Cybersecurity isn’t the only risk—physical theft is common for travelers. Protect client data by:

• Using device encryption (so files are unreadable without your password).
• Setting up remote wipe capabilities for laptops and smartphones.
• Carrying devices in anti-theft backpacks with RFID-blocking compartments.

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4. Use Professional Email With Multi-Factor Authentication

Free email accounts are easy targets for phishing. A custom business email with domain-level security makes you look professional and keeps accounts more secure. Pair it with multi-factor authentication (MFA) for an extra layer of protection.

Learn more in our post: Proven Ways a Custom Business Email Boosts Trust and Authority.

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5. Know Local Data Privacy Rules

Different countries have different data protection laws. The EU’s GDPR and California’s CCPA are just two examples. As a traveling professional, be aware of these rules when storing, transferring, or processing client data.

When in doubt, always err on the side of minimum storage and maximum encryption.

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If you handle sensitive information, you must learn how to keep client data safe while traveling. This knowledge is essential to your credibility and client relationships. Use a VPN and encrypted cloud backups. Maintain professional email and physical security. Be aware of local privacy laws. You can focus on work—not worry.

At SofTouch Systems, we specialize in helping digital nomads and SMBs. We implement these protections with tailored IT solutions. Our solutions are designed for work on the move.