Tax season brings more than paperwork and deadlines for Texas small businesses. It also brings a predictable spike in scams that target owners, office managers, and anyone involved in payroll, bookkeeping, or vendor payments. While the tactics change each year, the goal stays the same: pressure someone into moving money or handing over sensitive information before they have time to verify what’s happening.
The good news is this. Most tax-related scams follow recognizable patterns. Once you know what to watch for, these attempts become easier to spot and far less disruptive. This guide breaks down the most common tax scams seen in 2024 and 2025, along with newer trends affecting small businesses this tax season, without leaning on scare tactics or worst-case scenarios.
Why Tax Season Is Prime Time for Scams
Tax filings create urgency by design. Deadlines are fixed, penalties feel intimidating, and many business owners delegate tax tasks to trusted staff or outside firms. Scammers take advantage of this pressure window, knowing people are more likely to act quickly and ask questions later.
Texas businesses are especially attractive targets because many operate lean teams where one person may handle multiple roles. When an email looks “official enough” and mentions payroll, filings, or refunds, it often gets attention before verification happens.
The Most Common Tax Scams (2024–2025)
IRS Impersonation Messages
Messages pretending to be from the Internal Revenue Service remain one of the most common tactics. These may arrive by email, text, or even phone call, claiming there is a problem with a filing, a missed payment, or a pending refund.
What to watch for:
- Urgent language demanding immediate action
- Requests for payment via gift cards, wire transfer, or crypto
- Links to “secure portals” that closely mimic official IRS pages
The IRS does not initiate contact through unsolicited emails or texts, and they do not demand immediate payment through unconventional methods.
Fake Tax Preparer or CPA Emails
In this scam, attackers impersonate a CPA, bookkeeper, or payroll provider the business already works with. Messages often request W-2s, 1099s, or employee information under the pretense of “finalizing filings.”
What to watch for:
- Slight changes in sender email addresses
- Requests for documents outside normal workflows
- Pressure to bypass normal approval steps
This tactic works because it blends into routine business operations rather than looking overtly suspicious.
Payroll Redirect Scams
Scammers send emails pretending to be employees requesting updated direct deposit details “before tax documents are finalized.” Once payroll changes are made, funds are redirected to attacker-controlled accounts.
What to watch for:
- Sudden payroll change requests during tax season
- Messages urging confidentiality or urgency
- Requests that avoid standard payroll systems
A simple verification call prevents most of these attempts from succeeding.
Texas Comptroller Look-Alike Notices
Texas businesses also see scams posing as the Texas Comptroller of Public Accounts, claiming issues with franchise taxes or state filings.
What to watch for:
- Links that do not point to official state domains
- Threats of immediate penalties without mailed notice
- Requests for login credentials
Legitimate state notices follow formal channels and never request sensitive information through unexpected emails.
Newer Scam Trends Affecting 2026 Tax Season
AI-Generated Phishing Emails
Newer phishing messages are cleaner, more professional, and often personalized using publicly available business data. These messages may reference correct business names, addresses, or filing cycles.
The red flag is not poor grammar anymore. Instead, watch for requests that break established processes.
Voice and Voicemail Spoofing
Some businesses now receive voicemail messages that sound like real agents, vendors, or even executives. These messages may instruct staff to “check an urgent email” related to taxes or payroll.
When voice messages create urgency tied to money or data access, slow the process down and verify through known contact channels.
Fake Secure Portals and DocuSign Requests
Scammers increasingly use fake document-signing portals or file-sharing links branded to look like tax software or government systems.
What to watch for:
- Unexpected document requests
- Links requiring login credentials you normally would not enter
- Portals that do not match known vendor URLs
Practical Habits That Reduce Risk (Without Adding Stress)
Avoiding tax scams does not require new software or complex systems. Most prevention comes down to consistency.
- Verify all tax-related payment or document requests through a second channel
- Never rely on email alone for payroll or banking changes
- Limit who can access tax documents and employee records
- Keep business credentials separate from personal accounts
- Slow down when urgency is used as leverage
Scammers depend on speed and distraction. Calm verification removes their advantage.
How STS Approaches Tax-Season Security
At SofTouch Systems, we focus on making security predictable, not reactive. Tax season does not require panic or dramatic changes. It requires visibility, consistency, and simple safeguards that work year-round.
Our approach emphasizes:
- Clear access controls for financial systems
- Secure credential management for owners and admins
- Ongoing monitoring that flags unusual activity early
- Education that helps teams recognize common patterns
When systems and processes are already in place, tax-season scams become easier to recognize and easier to ignore.
Final Thought for Texas Business Owners
Tax scams are not a reflection of poor judgment or weak businesses. They succeed because they blend into normal operations during one of the busiest administrative periods of the year. Awareness, not anxiety, is the best defense.
If something feels rushed, unexpected, or slightly off, pause and verify. That small habit protects far more than any single tool ever could.
If you would like a calm second set of eyes on your current setup or want help tightening up access before deadlines hit, SofTouch Systems is always here to help.






